Full Service Wedding Planning

FROM ENGAGEMENT TO THE WEDDING DAY

  • Unlimited consultations with Chandai via email and phone
  • Up to 10 meetings with the client to cover all aspects of the wedding planning including:
    • Initial meeting is to discuss estimated expenditure, priorities for the wedding and the process for meetings.
    • Venue scouting up to 2 venues
    • Attend meetings with potential service providers based on client’s needs: 1-2 meetings with photography, videography, invitations, lighting, wedding baker
    • Initial walkthrough at the venue to understand your vision for how the wedding will flow
    • Attend menu selection/ banquet set up meeting
    • Final detail meeting at your venue with you and your chosen vendors
  • Budget Management
  • Schedule Payments & Reminders to your choice of vendors
  • Review and proof the banquet event order (BEO) provided by the caterer and venue
  • Place & confirm all rental orders for chairs, linens, draping, lounge furniture, dance floor, china, glassware, glassware, trees, and props such as mandap and ceremony props
  • Assist you with selection of ceremony music and band or disc jockey for reception
  • Referral to the best floral designers
  • Provide referrals for all other wedding vendors including:
    •  Wedding Gown Boutiques
    • Officiants
    • Transportation
    • Hair and Make-up Artists
    • Men’s attire
    • Childcare
  • Contact service providers for arrival times and communicate venue’s procedures for unloading, set up and tear down
  • Assist with selection of stationery for save the date cards, invitations, and all reception items
  • Provide proofreading & approval of all printed items
  • Review proposals and terms of contracts for all vendors before signing and payment
  • Produce a comprehensive and complete timeline of the wedding day·including a bridal party timeline
  • Provide you with information on obtaining your marriage license
  • We will provide up to four planners/coordinators on the wedding day based on guest count & complexity of the event
  • Assist with the selection of favors, gifts and welcome baskets
  • Research hotel accommodations & group room blocks
  • Distribute client-approved timeline to all vendors 2 week before wedding date
  • Work with Officiant in coordinating the ceremony
  • Communication with vendors to ensure payment management is handled
  • Count & confirm all vendor orders (DJ, Caters & Decor) and quantities per contract
  • Coordinate with managers, banquet staff regarding set ups and compliance of floor plans and timeline of the event
  • Assist with set up- Seating Cards, Menus, Favors, Sign-in Book, Gifts, etc.
  • Attend sound check with Band musicians/ or DJ
  • Direct Ushers with seating and program distribution
  • Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception
  • Work with Band/DJ to establish timing for Grand Entrance, First Dance, Cake Cutting, Bouquet and Garter Toss
  • Organize and pack away towards the end of the event any leftover seating cards, menus, favors, sign-in book, gifts, etc.
  • Handle final payments and gratuities to vendors before departure
  • Troubleshoot any questions or concerns you may have on the wedding day and throught out the planning